Division:7th Judicial District
Bargaining Unit: Teamsters CAT
This position is a multi-county position that will be assigned to the counties of Otter Tail and Wadena with the primary work location in Otter Tail County. This position is classified as Senior Court Clerk within the Minnesota Judicial Branch job classification system.
This position will provide extensive support in processing of all cases of assigned area from initiation through disposition. This includes filing of documents, initiation of court files, receipting of court fees and scheduling of hearings. Performs tasks of complexity that deal with the processing of cases through the court system. Provide written, in person and telephone assistance to the public and other agency personnel. This position requires great flexibility in that it rotates among various specializations throughout court administration. Activities performed require extensive knowledge
Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed:
- Initiate and schedule new cases.
- Use MNCIS eFile to receive and file court documents..
- Sort mail and receipt mail and bail payments.
- Reviews legal documents for completeness, adequacy, accuracy and compliance with rules.
- Reviews documents to determine accurate security level code, imaging documents to the file, working within the eFile and eServe queue to initiate and file documents.
- Determines proper routing of complaints, petitions, and other filings; notifies parties.
- Performs receipting function for case initiations, certified copies and fine payments.
- May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on case status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.
- Types or generates from the computer, notices, executions, correspondence, court calendars, orders, etc.; reviews for accuracy and completeness; also may perform jury coordination and processing activities.
- Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable.
- Performs telephone and counter work; answers/responds to incoming phone calls; responds to questions/inquiries regarding court procedures; manages court records.
- Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.
- Performs courtroom clerical duties; prepares case files and forms for court; checks people in and calls the calendar; swears in witnesses; takes court minutes and/or may operate electronic recorder to record dispositions; sets court dates for next appearance; arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress; updates cases and prepares judge orders.
- May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries.
- Reviews MNCIS case exception or related operational reports and implements appropriate corrective actions.
Graduation from high school or vocational school and experience as a court clerk or in a legal field. or an equivalent amount of experience in a highly technical field with a customer service focus. Criminal Justice, Paralegal or Legal secretarial degree is preferred.
DESIRED ADDITIONAL QUALIFICATIONS:
Considerable knowledge of court procedures and policies, laws and legal factors pertaining to the court.
Knowledge of MNCIS and efiling documents.
Skill in the operation of a personal computer and other standard office equipment.
SUCCESSFUL CANDIDATE WILL BE REQUIRED TO PASS A CRIMINAL BACKGROUND CHECK.
Current judicial branch employees must have satisfactory performance and no documented disciplinary action in the preceding 12 months.
Work is performed primarily in an office-setting, courtroom or at a public counter. Work involves contact with persons who may be angry, abusive or threatening.
Please apply for this position online by clicking the Apply link near the top of this page. (For instructions on creating and submitting your online application, click on the How to Apply link in the left-hand menu at the top of this page.) In addition to completing the online application, please upload and attach your resume and cover letter.
If you have questions about this position, please contact us at: firstname.lastname@example.org